Integrations & Finance
Push travel spend to SAP Concur
Send every away trip's hotel spend into Concur as an expense entry — with your cost center, GL account, fund, and program coding already attached.
If your athletic department runs expenses through SAP Concur, AthleticsQ can deliver team travel spend directly into it — no retyping, no spreadsheet gymnastics.
Every away trip in your portal already carries a full cost-of-stay (room rate × rooms × nights, plus any negotiated F&B minimum and meeting-room rental). That is exactly what flows to Concur.
What lands in Concur
Two kinds of documents can flow, depending on what your department enables:
- Expense entries — one detailed expense per away trip: hotel as the vendor, city and dates, the trip amount, and your school's coding (cost center, GL account, fund, program) threaded into Concur's allocation fields.
- Travel Requests — trip approvals from the AD portal become Concur spend authorizations, with the purpose, start date, and estimated amount attached.
Live push or import file — your choice
Departments with a live Concur connection get one-click pushes. If your finance office prefers to control imports, the same documents are available as Concur-formatted files you can download and import on your own schedule.
Either way the figures match your portal and your trip invoices exactly — the AthleticsQ service fee is never included, so what finance sees is the true hotel cost.
Getting connected
Ask AthleticsQ support to enable the Concur connection for your department. We'll confirm your chart-of-accounts coding once, and every trip after that carries it automatically.